After your admission for a Phd position, the division admins will send out an email including the welcome letter, Get started document, and the following onboarding checklist.

This list should help you familiarize yourself with your technical credentials, review informational materials about Chalmers, Phd-life, etc., and introduce yourself to your new colleagues.

You may find it most helpful to find a way to keep track of all the items on the checklist, such as printing out the list and checking it off.

There might be a few division-specific adjustments in the checklists.

Checklist for new employees on the first day:


Done	Activity	Responsible Person
	Welcome meeting	Division admin and Supervisor
	Get CID (access to email)	Division admin
	Find employees’ office	Division admin
	Key card, key access	Division admin
	Sign Contract	Sanna Peterson
	Get the project number/IKB number for your project(s) (useful for booking travels/ordering/printing posters, etc.)	Supervisor/Project Owner
	Choose/order technical equipment and/or phone	Supervisor/Project Owner (approval needed), then Lars Norén
	Contact your Buddy and meet for Lunch and an introduction round within the division and Campus	New Employee and your Buddy
	Sent email to division mailing list with a picture, your preferred pronouns, and/or a short description of what you will work on, academic/professional background something personal about you Alternatively, make a short video about yourself	New Employee

Within the first week of employment:

Done	Activity	Responsible Person
	Pay the Student Union fee and sign up for Mecenat (see student union page)	New Employee
	Sent an email to the teaching team and inform them about your start	Division specific Teaching team
	Sign up for any local seminar mailing lists (optional)	New Employee
	Check if your division utilises a canvas page and/or Slack or similar and add yourself to it	New Employee
	Provide picture and name for Chalmers/GU webpage	Cecilia Kertes
	Edit your Chalmers/GU staff page	New Employee
	Set up printing	New Employee
	Read general Information about Chalmers/GU and Living in Sweden (Welcome letter, Get started document, Canvas page of Ph.D. council, Canvas page of the Research education )	New Employee