In this page we will write some things that can be good to know about the physical and digital workplace. Same as with the Business travel page, the PhD council is not responsible for the source of the information but it might make your life easier. Please let us know in the discussions if something is incorrect or missing!

Physical workplace

Kitchen

In Sweden it is very common that people bring some home cooked food to eat for lunch at work. There are several kitchens that CSE employees can utilise, they have a fridge, microwaves, usually a washing machine and some type of coffee machine. It is the employees that take care of the kitchens, there is no hired cleaning staff responsible for your dirty dishes, and this is standard in most Swedish workplaces. Of course there are cleaning staff to empty the trash and clean the floor etc, but this means that you yourself have to put your used cup/plate/cutlery in the dishwashers or clean it yourself by hand. When the dishwasher is full, please start it (you can normally find dishwasher tablets in the cupboard under the sink), and when it has finished running the cleaning cycle - please empty it. You are also responsible for any visitors dishes, to make sure they don't end up in a pile in the sink. If you do not clean your dishes this means that one of your colleagues will have to do so- so e.g. another PhD student, a Professor, a Post-doc etc.

If there is a shortage of supplies in the kitchen (for instance no washing-up liquid) talk to your division administrator.

Gym

There are two gyms for staff, one in the basement floor of Jupiter building and one at the ground floor (2nd floor) of Linsen in EDIT (underneath Cafe Linsen). The gyms are not that well equipped but good enough if you just want to do a quick lunch workout.

Sending and receiving post

There are three post rooms for CSE.

EDIT building 4th floor.
Jupiter 4th floor
Kuggen 3rd floor

You can send regular external mail or internal mail by putting them in the outgoing mail bin. Internal mail needs to be placed in a yellow envelope where you scratch the previous address and write the new one. (for instance LRS). For external mail we have prepaid envelopes with CSE as return address, you can also find these in the post room. There are also a number of postboxes placed around the campuses, yellow are the standard PostNord external ones, red for internal. You can read more about post and deliveries on the intranet.

If someone wants to send you post it should be addressed to the department, Chalmers has its own postal code and this should be used regardless if you are a Chalmers or GU employee since the department is hosted in Chalmers maintained buildings.
Information about this at Chalmers and GU sites. Also notice that there is a difference between getting mail and getting something delivered.

Fire protection

At some point during your PhD you are likely to hear the fire alarm. Every time there is a fire alarm you should leave the building immediately, DO NOT go around asking "what is going on, is it real or a drill", do not close the door because of the noise and keep working, do not just visit washroom: no matter if it's a false alarm, a drill or an actual alarm you leave the building immediately and find your relocation site. This to prevent any "cry wolf" situations where an actual alarm becomes ignored. So, don't go in again if you are outside, and if you are inside, exit calmly via the nearest exist. You can read more about fire prevention on intranet.
On each floor there is at least one fire exit map, on that map the relocation site for your workplace is mentioned. Familiarise yourself with the map, the exits and the relocation site so you know what to do and where to go when the alarm sounds. Stay safe!

Printing Service

Chalmers has a printing service on campus Johanneberg named Digitaltryck (formerly known as Reproservice). They are the ones you print your thesis at and you can also print other stuff, like conference posters there. They will give you an option of three different types of "paper" to print your poster on and they are increasing in cost: matt paper (120g), photo glossy paper, fabric. If you are traveling to a conference or workshop by airplane fabric poster is well worth the cost since you can fold it and put it in your luggage. The other two comes in a pipe, and then it's just a matter of how much you want to be able to reuse the same poster. To order you will need your project cost codes, ordering id:s etc just as when you fill in the BTA travel form. You also have to tell your admin that you have ordered it so they know where to put the cost from the bill.

Digital Workplace

Most of anything you can find on this topic is available on the Chalmers IT-service webpage. We have summarised some content below. Your supervisor should help you to order a work phone and a computer with accessories (keyboard, screen etc), and this can be done as soon as there is a IKB and cost center for the paying project. (the phone subscription however requires the CID to be activated.)

Webmail - see Chalmers IT service portal

Set up printers

The printers use "find me print" app, which you can download to your phone. Instructions on how to use it is found on the IT-service pages. (Linux, Mac, Win)

Remote storage and desktop

You have a limited (but large) space at Chalmers servers just for you! - enter in your Terminal - type ‘ssh -X CID@remote12.chalmers.se/users/CID’

there you are

to copy file use the secure copy command:

scp (add “-r” if it is a directory) path where from CIDp@remote12.chalmers.se:/path where to

Web space

/chalmers/users/CID/www/www.cse.chalmers.se
http://www.cse.chalmers.se/~CID/

Working remotely via SSH servers

If your computer is a Chalmers administrated computer you can connect to Chalmers via VPN directly.

SSH can also be used to work remotely while keeping your access to Chalmers resources, restricted articles and libraries.

ssh CID@remote12.chalmers.se
ssh CID@remote2.student.chalmers.se
ssh CID@remote11.chalmers.se

A more lightweight solution is to use sshuttle (https://github.com/apenwarr/sshuttle). Running the following command will automatically tunnel all TCP connections and DNS requests through the chalmers network:

sshuttle -r remote11.chalmers.se 0/0

Windows servers via remote desktop

In depth information on the it service portal

rdesktop remote.cda.chalmers.se
login name: NET\CID or CID@net.chalmers.se

This is specially useful for using Microsoft office

You can also log in to a specific lab computer on the campuses (Linux, Mac, Win)